Special Populations records that have been collected by the Prosper Independent School
District related to the identification, evaluation, educational placement, or the provision of
Special Populations services in the district, must be maintained under state and federal laws for
a period of seven years after Special Populations services have ended for the student. Special
Populations services end when the student is no longer eligible for services, graduates, moves
from the district, and/or completes his or her educational program at age 22. School Health and
Related Services (SHARS) providers must maintain records for at least seven years because they
are both Medicaid and educational records.
After this period, the records are no longer useful to the district but may be useful to the
parent/guardian or former student in applying for social security benefits, rehabilitation
services, college entrance, etc.
This notification is to inform parents/guardians and former students of Prosper Independent
School District’s Special Populations Department’s intent to begin destroying records/folders in
May 2025 for the school years prior to and including the 2017-2018 school year. These records
will be destroyed in accordance with state law unless the parent/guardian or eligible (adult)
student notifies the school district otherwise.
With proof of identity, the parent/guardian of a minor or an eligible (adult) student may request
a copy of the records in person or by mail.
Prosper Independent School District Special Populations Department
605 East Seventh Street
Prosper, TX 75078
469-219-2040 (Phone)
945-228-3261 (Fax)
